How to change outlook personal folders
Clean up Folder - Duplicate or redundant messages will be automatically moved to the Deleted Items folder.Mark all as Read - All messages and other items in the folder will be marked as read.Delete Folder - This option moves the folder and its contents to the Deleted Items folder.Move Folder - You can move the folder into any existing folder from inside the popup box.You can then choose the destination folder in the resulting Copy Folder pop up box. Copy Folder - This copies the selected folder as a subfolder.Rename Folder - This allows you to rename any folder or subfolder that you created.New Folder - Creates a folder or sub-folder.Open in New Window - This opens another Outlook 2016 window with the selected folder opened.Keep in mind that many of the actions are grayed out for default folders. Right-click on the folder to be deleted.įolder creation and deletion are parts of the overall folder management options found when you right-click on the left pane of the Outlook interface.Input a name in the resulting Name box.Locate where the new folder should live on the left pane.You can, however, create folders of your own and delete them, as well. Now understanding the folders that are first presented to you, you should know that you cannot delete these folders. pst file into a separate archive.pst file.ĭepending on your organization, you may see additional folders created by an administrator or by other services, such as Skype or Yammer.
HOW TO CHANGE OUTLOOK PERSONAL FOLDERS ARCHIVE
Archive - Archiving older messages moves them from the main.Junk Email - Messages that seem to exude the appearance of junk mail will be redirected to this folder.Outlook recognizes which messages are read and determines the unread messages to be of little importance. Clutter - Messages that are considered low priority will be redirected to the Clutter folder.Users can also choose to empty the folder of its contents at any time. These messages will be automatically purged after 30 days unless the Retention Policy is changed. Deleted Items - As a message is chosen to be deleted, it's moved to the Deleted Items folder.They are not visible in the inbox folder. Sent Items - A copy of each message you send will be saved in the Sent Items folder.
![how to change outlook personal folders how to change outlook personal folders](https://cdn.extendoffice.com/images/stories/doc-outlook/change-folder/doc-change-sent-folder-8.png)
Drafted messages are still able to be opened and edited before sending. Drafts - Drafts are messages that have been either completely or partially composed but have not been sent yet.Inbox - The inbox is the primary location for incoming messages.
![how to change outlook personal folders how to change outlook personal folders](https://www.slipstick.com/images/2000/pst-repair/Data-file-97-2002.png)
Read on to get started with folders.īy default an Outlook account will present the following folders: Step 6: Continue to click the Next buttons and Finish button in the following dialog boxes.įrom now on all sent email messages will be saved to the folder you configured in the Step 5 automatically.Would you rather spend less time searching and scrolling in Outlook and more time composing and replying? Then you need to learn about the benefits of folders and subfolders.
![how to change outlook personal folders how to change outlook personal folders](https://images.wondershare.com/recoverit/article/2019/07/open-pst-file-location-2.jpg)
![how to change outlook personal folders how to change outlook personal folders](https://www.msoutlook.info/pictures/datafiles-setasdefault.png)
Step 2: In the Rules and Alerts dialog box, click the New Rule button on the E-mail Rules tab. In Outlook 2007, please click the Tools > Rules and Alerts.In Outlook 20, please click the Rules > Manage Rules & Alerts in the Move group on the Home tab.Step 1: Open the Rules and Alerts dialog box: We will guide you to realize it with creating a rule in Outlook.īefore you create a rule, you need to shift to the Mail view with clicking the Mail in the Navigation Pane. In some cases you may want to change the defaulted Sent Item folder, and let all sent email messages are stored in a specified folder automatically. Step 2: In the Select Folder dialog box, select and highlight a folder in the Folders: box, and click the OK button.Īfter you send this email message, its copy will be stored to the folder that you selected in the Step 2 automatically.Ĭhange the folder all sent items are stored in automatically Step 1: Click the Save Sent Item to > Other Folder in the More Options group on the Options tab in the Message Window. When you are composing an email message, you can define an alternative folder where this sending email will be stored in after sending. Change the folder sent items are stored in when you are composing